For accountants and bookkeepers

What a client sends you from Odie

One PDF for the year and, if you want to rework the numbers, one CSV. Both are built on the client’s phone and shared from there: no portal, no account, nothing sent to us. This page is what to expect before the first one lands in your inbox.

• Sample year report, Canada (CRA rate, kilometres), PDFBuilt by the app from demo data. Five sections, the footer on every page.
• The same report as CSVHeader rows, then the monthly, client, expense and trip tables.
• Sample year report, United States (IRS rate, miles), PDFDeduction instead of allowance, two rate periods for 2026, parking and tolls on top.
• The same report as CSVSame layout, US units and dollars.
• Rapport d’exemple en français (ARC), PDFWhat a client using the app in French sends you.

What the PDF contains

Five sections, in this order, for one calendar year. A client with several cars can build one report for all of them together or one per car; the odometer figures appear when a single car is picked, since readings from different cars cannot be subtracted from each other.

Section	Columns
Summary	Total distance logged, business, personal and unclassified distance, the business share, the opening and closing odometer readings for the year when entered, the distance those readings cover, and the amount.
By month	Month, Trips, Total km, Business km, Personal km, Business %, Amount.
By client or project	Client / project, Trips, Business km, Amount, plus a “No client” row for business trips without one.
Business expenses	Date, Category, Amount, Qty, Note, Odometer. Fuel, charging, parking, tolls and maintenance, with the litres, gallons or kilowatt hours where the client entered them.
Trip log	Date, From, To, Client, Title, km, one row per trip, and a Work or Personal column when the client chose to include personal trips.

Every page carries the same footer: “Estimates for record keeping, not tax advice”, the rate source, and the records the scheme expects. In miles and dollars under the IRS scheme; the column headings change with the unit.

How the amount is priced

Canada. Each business trip is priced at the CRA automobile allowance rate in force on its date, from a dated table the app ships (2024 to 2026). The two tiers, the first 5,000 km of the calendar year and the rest, are applied in date order across all of the client’s vehicles, with the territories addition when the client turns it on. The line is labelled Allowance. The CRA rate is the reasonable per kilometre allowance an employer may pay; for a T2125 the client’s actual vehicle costs at the business use percentage are the deduction, and the report gives you the kilometres and the percentage for that.

United States. Each business trip is priced at the IRS standard mileage rate for its period, so a year with a mid year change prices each trip at its own rate. Medical or moving and charity trips are priced at their own rates and shown on their own lines. Parking and tolls are added on top of the standard rate. The line is labelled Deduction. A client on actual expenses still gets the business miles, total miles and the percentage from the same report.

A client can also set an employer’s own rate for the year, or a fully custom rate; the summary names the rate that was used.

The CSV

The CSV opens in Excel, Numbers or Google Sheets and starts with header rows: the report year, the vehicle, the rate and its label, the amount and its formula, the unit, the currency (CAD, USD, EUR or GBP), and the opening and closing odometer readings. The same four tables follow. The CSV adds what the page could not fit: an Unclassified km column in the monthly table, and Client and Receipt columns in the expense table. The CSV is in English whatever language the client runs the app in; the PDF follows the app language.

With Odie Pro the client can also send the accountant package: one zip with the year PDF and CSV, every trip as CSV, and each receipt photo named by date, category and amount.

What the client controls

• The year, and whether personal trips are included in the trip log.
• Which trips are Work and which are Personal. The client decides, from the lock screen or several trips at once. When the client’s last eight trips on a route, on the same kind of day and within six months, were all marked the same way, the app can classify the next one; those trips are marked Auto with the reason, and the month review lists them for a check.
• The odometer readings. The summary shows how much of the driving between two readings the app logged, so you can see the coverage before you rely on the log.

Estimates for record keeping, not tax advice. Rates come from the CRA and IRS publications the app cites; the report names its sources.